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The Design and Implementation of Government Affair Office Automation System

Author: BanRui
Tutor: XuGaoChao
School: Jilin University
Course: Software Engineering
Keywords: Office Automation Database Lotus Domino/Notes
CLC: TP311.52
Type: Master's thesis
Year: 2008
Downloads: 64
Quote: 0
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Abstract


Highly develops along with China’s information construction, the economical rapid growth, between the domestic businesses, disparity and so on thing class, information, technology, fund reduces day by day. While unceasingly loses the original competitive advantage, whether has the new competition strength appearance, this has become the current significant topic. However, the promotion governmental agency’s administrative control level, the perfect work administration flow and the service operation flow, strengthens the governmental agency interior the communication coordination efficiency, realization governmental agency interior information resource sharing is enormous, reduces the resources the consumption, enhances the organization service water equality all to become promotes the new competitive ability the important method and the method. However, the office automation system is acting the strongest character in the multitudinous method and the method. This development work system overall goal is:“Take the advanced computer and the communication as the main method, take realizes the governmental agency essential work application as the guidance, builds to cover the entire unit the automated work information platform. Through the network technology, the realization application position migration work, resources sharing, highly effective coordination business processes the mechanism, establishes an immediate effective information exchange pipeline for this unit, high grade establishes the high efficiency information network, provides a convenience effective event track and the surveillance method for the leadership, the realization work modernization, the information resource, the transmission network and the human nature management. The office automation true significance is not refers simply with the aid of the computer processing receiving and dispatching email and soon the daily work, but is through computer system each kind of application, enables each independent worker to realize information sharing, the joint operation, the long-distance work, carries on the standard and the control to the work flow, like the archives past, the examination and approval flow, the plan surveillance and so on. Comprehensively enhances the governmental agency the office efficiency, realizes information sharing and the highly effective coordination. This kind may be called the office automation based on the computer system application work.The establishment office automation system basic goal has five: First is builds the entire governmental agency network, the automated highly effective coordination work platform; Second is the governmental agency flow management standardization, the rationalization, is highly effective, passes through the advanced management thought; Third is through the information gathering precipitation governmental agency culture and the information resource; Fourth is provides the effective surveillance method for the leadership, avoids the event as far as possible out of control; Fifth realizes the central management.The office automation transact the thing includes a lot of, include individual office, the official document manages, the archive manages, supervise and urge management etc., but the basic function is an official document management. Because of the space limits, this text can’t include every party involved, so speak the document management primarily. The official document flow system include document to treat , document had been transacted, my having send official document, official document preliminary drafted, new setting up document and new setting up to accept document etc.. Accepting document is from organization outside, the dispatch document is drafted by our own organization, can up north route, arrive the upper grade organization, also can descend line, flow to turn in this unit. The official document flows System handles for document and the daily management of the enterprise, it will request to realize, according to the pre-arranged work, the official document handle activity such as automatically accepting the text, dispatching text, carrying out, searching etc.; It also can track the whole work flow in the real time , record the modification verified information and show the state of the official document automatically in the process; It can complete the registering, reviewing, carrying out, archiving, searching etc. in the accepting document process; It can complete the drafting, examining and approving, signing , announcing, arching, searching etc. in the dispatching document process. a. Leader can look into the next class section in this system whether have checked and accept a having been send document, if having no feedback to hint, he can urge the information; b. The grass-roots unit (or individual inside the unit) can look into whether his official document for reporting had been reviewed by the upper grade section, criticized and the criticized time and contents; c. the flexible document file usually all saved in the database, this system provides the management, search, report and statistic of the official document data, the manager can configure purview according to the actual circumstance; d. All documents can take the report, picture, voice, and video...etc. multimedia enclosure;

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CLC: > Industrial Technology > Automation technology,computer technology > Computing technology,computer technology > Computer software > Program design,software engineering > Software Engineering > Software Development
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